maintenance

Fleet Maintenance Checklist

Maintenance work gets expensive when it lives in memory. A short written list — last service, open repairs, next due date — is enough for most small fleets to stop losing trucks to forgotten PMs.

What to keep on one page

• Unit number, current mileage, and last service date
• What is open: complaint, shop name, and whether an estimate exists
• Who is supposed to call the shop next, and by when
• When the truck is expected back, even if the date is a guess

A practical weekly pass

Once a week, walk the roster. Anything with an open work order gets a status. Anything coming due for service gets a date on a calendar you actually look at. You do not need a full shop software suite to do this. You need a list that does not disappear when a driver changes phones.

When a truck returns, file the invoice or shop notes with the unit number on them. Update the next due date before the paper hits a pile.

This is operational guidance for organizing work. It is not a required inspection procedure and not legal advice.